If you have a team of people that regularly claim business expenses you will know how difficult it can be to make sure that you get all the receipts and invoices. There are various ways that a business can allow their employees to claim expenses. Whether that be by using their own personal credit card and claiming back their expenses each month or with the use of a company credit card. Both these methods can have their advantages and disadvantages. That’s why we chose to start using Pleo.
Pleo is a prepaid card. It allows you to allocate a card, plastic or virtual to each team member. You can keep track of what they are spending through the app and so can they. What’s great about it is that you can set various limitations on what they can spend. You can give them a daily/weekly/monthly budget and you can top their card up either on an adhoc or regular basis with different amounts as you choose. By getting your employee to download the app it will prompt them when receipts are missing and they can snap a picture of the receipt and upload to the app.
In your admin area you can monitor missing receipts and give them a chase if needed. Hopefully if used correctly you won’t need to do any chasing!
Pleo integrates with most accounting software and we find it’s a great addition if you’re using Sage. You can import your data from Pleo into your Sage Software by following these steps.
Pleo has worked really well for us as a business so we thought it was only right to share our findings with you. If you already use Pleo we would love to know how you’re getting on with it!
If you’re considering a more streamlined expenses process for your business, give Pleo a try. You can get Pleo for free for up to 5 users!
We would be more than happy to arrange a demo for you.
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