The start of a new year is a great time to reflect on the year gone and focus on your goals for the new year. One way of ensuring that we are on the right path to achieve our goals, is to be more productive and create healthy work habits. Dedicating time to do each daily task and completing them can give you a huge boost and can also be a measure of your productivity. Another good strategy is to prioritise your tasks by order of importance and urgency.
Focus on one task at a time
When you try to focus on too many tasks, you can waste more time by going between the tasks, which can result in tasks not being completed properly. By focusing on one task at a time you only have one objective. This is more likely to motivate you to complete the task efficiently.
Eat a frog in the morning
As Mark twain once said: if you eat a live frog in the morning, you know that the rest of your day will be better because the worst is behind you.
If you find that you start tasks but don’t finish them, try prioritising your tasks in order of importance or urgency. Do large tasks at the beginning of the day when you have more energy. When you know that you have a large task to do it can play on your mind and cause anxiety and overwhelm, the quicker you get it done, the quicker you can move on with the rest of your day.
Use time blocking
Time blocking is a strategy where you break down your time into blocks to achieve specific tasks. During the period of “blocked” time you should concentrate on one task or a batch of similar tasks that you want to complete all at once. If there are different elements to your work you may want to block out full days, based on a theme, such as bookkeeping on a Monday, marketing on a Tuesday etc. You may have heard of The Pomodoro Technique; this is a time management system that breaks your workday into blocks with a break in between. You can read our blog on The Pomodoro Technique here
You can choose your own system for time blocking, this could be an Outlook or Google calendar, or even a good old fashioned written planner. Whatever method you decide to choose, set a timer so that you are aware of how much time you are spending on the task. Also let your co-workers know when you are in a time block, so they understand that you may take a bit longer to respond to them. Even with the best time blocking technique in place, some things can get missed. In order to avoid stress and overwhelm, set yourself a catch-up day to give yourself extra flexibility to tie up any loose ends. Also remember to take regular breaks, this can increase your focus when you return to your desk, which can improve productivity and relieve stress. It can also increase job satisfaction.
In our Sage Lady Academy, our members love our Productivity Hour. During this hour, we get together to co-work over Zoom and set our intentions for the hour to get a specific task done, with the support of our team and other members. If you currently use Sage 50 Accounts and would like to know more about The Sage Lady Academy you can do so here
Or if you want to know how to be productive using your Sage software? Head over to our free support groups to find some inspiration!
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